5 ChatGPT Prompts To Unlock Exceptional Time Management Skills – Forbes
5 ChatGPT prompts to unlock exceptional time management skills
You are capable of great things, but something is getting in your way. You’re not managing your time. You’re trying to do too much and ending up not doing enough. You’re not making the progress you know you deserve and you’re determined to figure it out. ChatGPT can help you unravel the problem and find the solutions.
Figure out your schedule and get more done with these game-changing prompts. Copy, paste and edit the square brackets in ChatGPT, and keep the same chat window open so the context carries through. For best results, including file upload features, use ChatGPT 4.
Everyone has the same 24 hours in their day, but some people get so much done you’d be forgiven for believing they had more. They don’t have a secret time machine, they simply don’t waste the time they have. They eliminate anything nonessential to focus their energy on the moves that matter. If you have ChatGPT4 you can get ideas for how you do the same.
“Act as a time-management consultant and review the attached calendar for my upcoming schedule. Ask me clarifying questions to identify meetings or tasks that are less critical or low-priority, and suggest alternative times when these could be rescheduled or delegated, so I can prioritize maintaining blocks of time for high-value work and strategic planning. Additionally, flag any commitments that may no longer be necessary or beneficial. Every time I send an updated calendar, ensure I consistently focus on the most impactful tasks and responsibilities.”
To grow your business and progress your career you should aim to consistently outgrow your last role. The faster you can do this, the faster you can build a team of smart people who can excel in their roles while you get to work on your highest leverage activity. Do you know what that is? Your highest leverage activity is the most valuable deployment of your time and energy. Most people don’t spend their time on these activities because they don’t know what they are. They don’t ask the question and they continue on tasks beneath their ability, that won’t lead to big business gains. Use this prompt to start a conversation with ChatGPT and figure it out together.
“Initiate a ‘confession box’ style discussion. Ask me probing questions, one by one, to uncover my underlying motivations, goals, fears, and talents. After this dialogue, help me identify my highest leverage activities – the tasks where my skills, passion, and the needs of my business align. Ask further questions, one by one, that require me to reflect on my current responsibilities and daily activities, and guide me in discerning which of these are truly pushing my business forward and which might be holding me back. The objective is to gain clarity on what I should focus on for maximum impact, growth, and fulfilment.”
A big task can feel daunting. A significant launch, a potential new product line or a completely different service will be incredible when they are executed, but without exceptional time management you’re unlikely to see the build through. There’s only one thing for it: break the task into smaller chunks. Make the component parts so small it would almost be laughable not to complete them. Make progress while you don’t even realize and squeeze your mammoth project into fragments of time here and there.
“Assist me in dissecting a large, overwhelming task into smaller, manageable components. I will describe the task in detail, and your role is to help me identify and outline the incremental steps required to complete it. First, ask me questions to understand the scope and complexity of the task, then guide me in establishing a sequence of actionable, bite-sized tasks. Each mini-task should be simple enough to tackle without significant effort, yet collectively, they lead to the completion of the main objective. The goal is to create a structured plan that allows for steady progress in small, manageable increments, making the process less daunting and more achievable.”
How can you make the most of your time? Be motivated to get started on the things that matter. Do that by finding the game, and get ChatGPT to help you out. Explain what’s on your plate and find metrics, milestones and specific tasks you can track and tick off as you get stuff done. Incorporate a leaderboard, enemies or snakes and ladders as your imagination allows. Use this prompt to get some ideas.
“Help me gamify my work to enhance productivity and engagement. I’m working on [describe your main project or objective]. Your role is to suggest creative ways to transform this into a game-like format, so I make the most of my time. First, ask clarifying questions before proposing metrics and milestones that can be tracked and marked as completed. Let’s design a fun and motivating system, possibly including elements like [a leaderboard, ‘enemies’ to overcome (such as procrastination or distractions), or a ‘snakes and ladders’ style progression to be a metaphor for advancement and setbacks.] Guide me in developing this gamified system to make my work more engaging and enjoyable, while ensuring steady progress towards my goals.”
Hiring people and signing up service providers means you have access to their time as well as your own. But unless you delegate well, they’ll waste it not knowing what to do. They’ll make errors, miss the mark, and end up having to do it again. Get really good at delegation. Record a walkthrough of the task on Loom, then paste the transcript into ChatGPT. Get it to create you a complete set of instructions that you can give to an enthusiastic and talented team member or new partner.
“Transform the attached transcript from my instructional video into a comprehensive, step-by-step action plan, that will be easy for a new team member to understand and execute. The transcript includes [briefly describe the task or process covered in the video]. Your task is to break this process down into a clear, easy-to-follow set of actionable steps. Highlight key points, cautionary notes, and tips for efficiency. The goal is to create a delegation guide that minimizes misunderstandings and errors, and maximizes productivity and accuracy in task execution.”
Sort out your schedule once and for all and do the work you were put here to do. Identify where you’re losing time, find your highest leverage activities and do only them. Split big tasks into smaller hunks for manageable and consistent action towards each milestone. Gamify your work and progress up your own leaderboard, then make instructional documents without any of the effort. You’re five ChatGPT prompts away from using your time far better.
